On Being A File Sherpa
Organzing Your Files Is Easier
Than You Think
So a year ago you went out, bought manila folders, hanging folders and a label gun, planning on organizing the growing pile of paperwork on your desk. But you have been too busy to start your organized file system but you know you have to soon. You realized that the invoice you are looking for is lost in the pile and your tower of paperwork is preciously threatening to topple over. You’ve already pushed it over once and some of the paperwork ended up in your coffee. But that can be in the past. There’s a way to get that eyesore of chaos off your desk and into neat files. It’s really not that hard and I’m going to share with you the best way to go about doing that.
When your files are disorganized, it’s difficult to manage your business. Having a folder for each client makes it easier for you to get the information you need at your fingertips. Working from a home office? Those homeowners’ insurance policies should be together in order to be easily accessed so when the pipes burst in the bathroom, you’ll be able to look up your account number even before your boyfriend gets off the phone with the plumber.
The secret to creating your own file system? LIKE WITH LIKE. You are going to be putting all your individual bills in the same but separate folders. For example, all your Chase Credit Card statements will be in one folder and your Mortgage payments in another.
By buying all your filing supplies you’ve taken the first step in creating a system that works with your needs. But the real work comes from looking at that monster of paperwork you’ve got in front of you. You are going to put “like with like”. You need to separate each paper into specific piles and put them into folders you label with your trusty label gun. Your DWP bills will have their own folder. Same with a particular doctor you see. Next you’ll grab your box of hanging folders and reapply the system of “like with like”. All the folders that have to do with medical will be put together into a hanging file. Etc. Before you know it, you’ll be able to run your fingers through your file cabinet and everything will be neat and tidy and most of all organized.
Setting up a paper file system can be very time consuming so hiring Free Your Space Professional Organizers to give you a helping hand will save you time and aggravation. You’ll instantly feel at ease when you open that filing cabinet and see that whatever you need or might need is right there at your fingertips.