File That Away!
So a year ago you went out, bought manila folders, hanging folders and a label gun, planning on organizing the growing pile of paperwork on your desk. But you have been too busy to start your organized file system but you know you have to soon. You realized that the invoice you are looking for is lost in the pile and your tower of paperwork is preciously threatening to topple over. You’ve already pushed it over once and some of the paperwork ended up in your coffee. But that can be in the past. There’s a way to get that eyesore of chaos off your desk and into neat files. It’s really not that hard and I’m going to share with you the best way to go about doing that.
When your files are disorganized, it’s difficult to manage your business. Having a folder for each client makes it easier for you to get the information you need at your fingertips. Working from a home office? Those homeowners’ insurance policies should be together in order to be easily accessed so when the pipes burst in the bathroom, you’ll be able to look up your account number even before your boyfriend gets off the phone with the plumber.
The secret to creating your own file system? LIKE WITH LIKE. You are going to be putting all your individual bills in the same but separate folders. For example, all your Chase Credit Card statements will be in one folder and your Mortgage payments in another.
By buying all your filing supplies you’ve taken the first step in creating a system that works with your needs. But the real work comes from looking at that monster of paperwork you’ve got in front of you. You are going to put “like with like”. You need to separate each paper into specific piles and put them into folders you label with your trusty label gun. Your DWP bills will have their own folder. Same with a particular doctor you see. Next you’ll grab your box of hanging folders and reapply the system of “like with like”. All the folders that have to do with medical will be put together into a hanging file. Etc. Before you know it, you’ll be able to run your fingers through your file cabinet and everything will be neat and tidy and most of all organized.
Setting up a paper file system can be very time consuming so hiring Free Your Space Professional Organizers to give you a helping hand will save you time and aggravation. You’ll instantly feel at ease when you open that filing cabinet and see that whatever you need or might need is right there at your fingertips.
Home Office in Chaos!
Alright! You did it! You started your own home business and it’s taking off. New clients are calling you as we speak. But if you’re like a lot of people, as the business grows so does the disorganization. Before too long your desk looks like a bomb went off and you’re sure someone’s file got lost in the blast. Your desk has become out of control and the last thing you want is to sit in front of the clutter. There’s a method to maximizing the organization of your desk and I’m going to share it with you.
Having a cluttered desk makes it near impossible to focus on what you need to be doing. There’s always that little piece of paper that’s not supposed to be there and it catches your eye. Maybe it’s a napkin from the restaurant you went to the night before. Someone drew a picture of a dog on it. Or is it a cow? And suddenly you are obsessed with that napkin and not with the email your client asked you to print out and sign.
The key to a clean workspace is to remember; the real estate on your desk is priceless. Only put things on it that will help you conduct your business better. Only keep paperwork that you truly need on your desk and make sure it’s in an organized file holder. Keep your pictures and trinkets to a minimum. Open up your desk drawers and check the pens. Do they still have ink in them? If not, time to toss them. How many Post-It notes do you have hiding in there? Put the overflow into a small plastic container with other small office supplies and neatly store it away.
You might be too busy to make those decisions on your own, so we at Free Your Space Professional Organizing are happy to come in and help. In just a few hours, both your desk and your office will be organized and clean and ready to handle your growing business.
(And the drawing on the napkin is a cow. Dogs don’t usually have spots and udders.)
Books! Books! Books!
You don’t have to have majored in English Lit to have a small library in your house. Hardback, paperback; you’ve got them both and have been carrying them around since you can remember. There’s the book your nephew’s girlfriend gave you for your birthday and the Gideon Bible you picked up in your hotel room on a business trip. (They are for taking, right?) But before you realized it, your bookcase exploded and suddenly what could have been a accent piece to your living room is now a disaster area. But there’s a way to control the torrential mass of bound treasures and I’m going to share with you exactly how to do it.
When you first look at it, your mushroom cloud of a bookcase can be intimating. There are books haphazardly stacked on top of the spines of other books; and when you couldn’t cram anymore onto the bookshelves, there was the floor. Not only is this unappealing esthetically, if you’ve got enough of books shoved onto your bookcase it could fall forward and hurt someone. Even with the earthquake straps those of us in California use, over wrought bookcases can be dangerous.
How do you salvage your bookcase and bring safety to your home? It’s simple; GET RID OF SOME BOOKS! If your bookcase can only handle 100 of the 200 books you’ve got jammed in there, it’s time to pare down your library. Don’t worry, we’d never suggest a crime to literature by throwing books away. No way! But if you really want a clean, organized space to showcase the books you love, you’re going to have to get rid of some. And by get rid of, I mean DONATE. Your local library or favorite charity will love to have the books you no longer need. They will pass them on to someone who can really benefit from them. And on top of it, you’ll get a tax write-off.
Try it and if you still need a little more direction, we at Free Your Space Professional Organizing, can assist you. We know that the wine stained compilation of an e.e. cummings collection that you re-read a hundred times needs to stay in your library and we’ll help you find the perfect place for it.
Do you suffer from bulging closet? Is it so packed that you are almost afraid to go in there? Do you have clothes jammed onto the rods, squashed together with wire hangers? Maybe you’ve got a couple outfits taking residence on the floor. Eventually the chaos doesn’t just stay in the closet, it begins to creep onto the floor near the bed. Piles of clothes that are even less organized than the scary closet. I’m about to share with you the most important step when you’re organizing your closet… and it’s the step that most people never do… and the step that, when missed, causes everyone to fail.
Having a messy closet (and subsequently floor) makes it almost impossible to get dressed in the morning. It’s not because you haven’t had your morning coffee yet, but because you can’t find anything you want to wear. Truth be told, you don’t even know what clothes you have, it’s been so long since you’ve gotten a good look at them. But there is a light at the end of the tunnel and you can do it yourself.
So are you ready for the most important step? Here it is…. you need to PURGE!
That’s right… you need to get rid of stuff you don’t need before you ever start organizing . First off, take all your clothes, shoes and purses out of your closet so that you can figure out just what is in there. You’ll be amazed at what you find; a velour sweat suit from the 90’s. Jeans from high school that didn’t even fit back then. Or maybe a pair of boots that are so worn there is a hole in the sole. Clothes that not only do you not need, on second look, you probably don’t want anymore.
Solution? Get rid of them so your closet has room to breathe again. The less clothes you have in there, the easier it is to find the ones you love. I’m not going to lie, it’s not an easy task. It might be so overwhelming that you need a little help in figuring out where to start. That’s where a professional organizer comes in. She will help you decide what clothes you want to keep and what you want to get rid of. And a good professional organizer has no judgement about why you needed her in the first place. She’s there to help you put your life back in order.
Once you’re There is an even better reason to clean out your closet, you can donate the clothes you no longer want to your favorite charity. Not only are you helping someone in need, you get the bonus of a tax write-off at the end of the year. Three good reason to clear out that bulging; closet; more room for your clothes, helping those in need, and getting a little something from your taxes.
And let’s face it, you don’t want to be fighting with your clothes before you’ve even had your morning cup of coffee.
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